Work / Case study
Office Supply Management — Subscription Ordering
Centralized procurement by moving recurring office supplies from ad-hoc orders to managed subscription purchasing with a shared request queue.
Business impact
Moved office purchasing from one-off orders to a controlled, subscription-based process with a shared request queue, laying the groundwork for spend tracking in QuickBooks.
Problem
Supplies were ordered ad hoc, one request at a time, with no central control or visibility.
Solution
Implemented subscription-based purchasing on Amazon Business Subscribe & Save, with a shared request cart so staff queue needs instead of placing one-off orders.
Results & highlights
- Automated replenishment of recurring items such as drinks, snacks and printer paper
- Replaced one-off orders with a shared request queue
- Centralized account administration and purchasing control
Competencies demonstrated
- Procurement: Amazon Business Subscribe & Save for recurring items such as drinks, snacks and printer paper.
- Process improvement: A shared request queue replaces one-off orders.
- Spend governance: Centralized account administration and purchasing control; QuickBooks tracking planned for Q4 2026.
Notes
- Active since about May 2026. Spend tracking through QuickBooks is planned for Q4 2026.